For example, IT administrators cannot create shared mailboxes and have users copy via CC or Transport rule a shared mailbox for the explicit purpose of archiving. Can I put a shared mailbox on In-Place Hold?
Do mailboxes used to send email via SMTP such as those used by line of business applications and on-premises appliances require subscriptions? Yes, these mailboxes require a subscription. Do Discovery Search Mailboxes used to store multi-mailbox search results require subscriptions? What are the licensing requirements for public folder mailboxes in Exchange Online?
Public folder mailboxes are available to users with Exchange Online Plan 1 and Plan 2 subscriptions. They are not available for Exchange Online Kiosk users. Can I use journaling or transport rules to copy messages to an Exchange Online mailbox for the purpose of archiving?
Using journaling, transport rules, or auto-forwarding rules to copy messages to an Exchange Online mailbox for dual-delivery purposes is not permitted. To preserve messages, you must put user content on In-Place Hold, or journal the messages to an external journal target. Is there a limit on how long messages are stored in the primary mailbox or the archive? There are no limits on the duration of retention policy.
You can set the retention duration based on your business needs. In the unlikely event that a user reaches this quota, a call to Office support is required.
For more information on archiving, see the Exchange Online Service Description for details. If a user leaves my company, and I need to retain a copy of the data in their mailbox and In-Place Archive, what are my options? You have several options: If you have a hybrid deployment of Exchange Server and Exchange Online, you can migrate the mailbox back on-premises. Learn more about hybrid deployments here. What features aren't available to Exchange Online Kiosk users? Exchange Online Kiosk is designed for users who require fewer messaging features because they do not have dedicated computers.
The subscription provides 2 GB of mailbox space per user and web-based access through Outlook on the web. Certain features are disabled for Kiosk users, including inbox rules, public folder mailboxes, site mailboxes, shared mailboxes, and delegate access to other mailboxes. For more information, see the Exchange Online Service Description.
Do Kiosk user subscriptions include capabilities like In-Place eDiscovery and custom retention policies? Yes, all Exchange Online subscriptions, including Exchange Online Kiosk, allow organization-wide capabilities such as In-Place eDiscovery, journaling, custom retention policies, and premier anti-spam and anti-malware filtering via Exchange Online Protection. Do Kiosk users have different geo-redundancy and uptime service level agreements SLA than other subscription types?
Users with Kiosk mailboxes are protected by the same uptime SLA and geo-redundancy protection as other Exchange Online mailboxes. Can customers purchase Skype for Business Online user subscriptions in order to get IM and presence in Outlook on the web for Kiosk users? When a Kiosk subscription is assigned to a user, IM and presence integration in Outlook on the web are deactivated, even if the user has a Skype for Business Online subscription.
In addition, because Exchange Web Services access to Kiosk mailboxes is blocked, calendar-based presence updates in Skype for Business will not occur for Kiosk workers, and e-mail OOF messages will not be displayed. Users who require these capabilities should be assigned an Exchange Online Plan 1 subscription.
In the Microsoft Online Services Portal, you can assign the user a new subscription and remove the old one. The procedure for purchasing new subscriptions and cancelling old ones varies; check your specific license agreement for details.
The downgrade behavior is as follows: Mailbox data: If the user has a total of more than 50 GB of data in the primary mailbox plus the archive, the conversion will succeed, but the mailbox will be out of compliance from a licensing perspective until the excess data is deleted by the user.
In-Place Hold: If the mailbox is on In-Place Hold, the hold remains in place. The mailbox will be out of compliance from a licensing perspective until the In-Place Hold is cleared. If you are using Directory Sync, you can clear the In-Place Hold by updating the user's Active Directory object, otherwise you must call support to have it cleared.
Hosted voice mail: This feature is automatically disabled for the user as part of the transition. Mailbox size: A very good example of this last scenario is a restaurant where all the employees wait staff, bus boys, etc. If this company has 40 employees at each restaurant and has 10 restaurants, they would only need 20 Device CALs. This is much cheaper than User CALs. Why is this, you may ask?
Because now, all users are accessing from multiple devices and not just one shared device. Remember that the Enterprise CAL cannot stand on its own and must always be paired with the Standard CAL and hence why the last column is shown in the below table. Keep in mind that you do not have to have a CAL for every mailbox, only for the users or devices used by the users to access these mailboxes. There are lots of great reasons for people to have multiple mailboxes in many organizations and we do NOT require a separate CAL for each of these mailboxes.
This is not something that installs onto client machines. For more information on Exchange Server Licensing, visit this page: Leave a comment Save my name, email, and website in this browser for the next time I comment.
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